Don’t bury your templates inside 10 other folders or you will never utilise them.
From the Save as type drop-down menu select Outlook Template (*.oft).Firstly you need to select the type of file we are going to save.Double check spelling is accurate or run the Spell Checker to be sure ( F7 on the keyboard).If you have set Microsoft Outlook to use a default signature then you do not need to include this in the template as Outlook will add this automatically when you open the template for use.
Your email message should begin to take shape.I generally use XXXX but you can use whatever you find easiest. TIP: Where I want to leave a section blank so I can enter a person’s name or a personalised piece of information I generally prefix it with symbols so that I can easily spot it when I use the template and remember to include the corresponding information. Move to the message body area and type the information you wish to include, don’t forget to include an open salutation such as Dear _.Type a suitable Subject for the email you are about to create, remember this will be the default subject used when you use this email template however it can be customised at each use if needed.Leave the To field empty and use the TAB key to move to the Subject field.From the Inbox press Ctrl + N to create a new blank email message.To create an email template, follow these steps:
Templates can be a huge time saver as you no longer need to hunt through your Sent Items looking for “that email” you sent weeks or months ago in the hope of using the content again. I use email templates on a regular basis and have about a dozen saved on my computer to utilise when the time is appropriate. This is especially relevant for people running a business and it is this situation where email templates can come in very useful. If you drop a field on the wrong Outlook field, drop it again on the correct field and Outlook will remove it from the other field.For anyone who sends emails on a regular basis, you may find yourself sending the same information over and over.Use these same steps with Contacts, choosing a Contacts folder (obviously).To import into either, create a calendar folder for the import and move the appointments after the import. You cannot import into a public folder calendar or secondary Exchange mailbox.You can import calendar data into any calendar folder in any *.pst or your mailbox.Outlook 2007 uses the Excel 97-2003 *.xls format, not the Excel 2007 *.xlsx file format.Outlook 2013 and up can only save as a CSV file.Press Next when ready and finish the import.If you aren't using the field names that Outlook uses, you'll need to map your fields to Outlook's fields.Just make sure you select the correct named range. If you export to Excel to get the field names, you'll see two named ranges when you import. Select the Calendar (or Contact) folder.Save the workbook as an Excel 97-2003 workbook.(Include the field names in your selection.) Select your used data range and type a name in the field to the left of the address bar.If you have data in cells that you are not going to import, create a named range: Save the workbook as Comma Separated Values (CSV).This is the easiest way for most users to import an Excel worksheet trouble-free and we recommend using CSV format when possible. If you are importing all of the data in the worksheet, save the workbook in CSV format.